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AUTHOR GUIDELINES
(for information on Preparation of Presentations »» click here)
FINAL PAPER SUBMISSION PROCESS
All accepted papers, both those for lecture style and for poster style presentations, must be prepared as indicated below and final camera ready versions must be uploaded to IEEE Conference eXpress site in order for them to be published in the proceedings and IEEE Xplore.
REVISE YOUR PAPER
Please read the reviews and follow the reviewers' recommendations for revising your final paper. When you are done with revising, please print out your paper and proofread it. Review formatting requirements at http://www.ieee.org/web/publications/pubservices/confpub/index.html
REGISTER FOR THE CONFERENCE
At least one author must register for the conference by Friday, August 14th noon (EDT) as the presenter.
ComSoc policy states that all accepted IEEE GLOBECOM 2009 technical paper presenters must register at the FULL or LIMITED rate.
For authors presenting multiple papers, one FULL or LIMITED registration is valid for up to three (3) papers.
For registration information, go to:
http://www.comsoc.org/confs/globecom/2009/ and click on REGISTRATION.
It is imperative, that the same author must upload the paper(s), review, and approved PDFs, and submit copyright form. (Only one e-mail address can be identified to a registration code).
When you are done with the registration, you will be given a Registration Code, which will be needed to upload your paper in the following step. If you are registering by fax, please allow 3 working days to receive your Registration Code.
PLEASE DO NOT SHARE YOUR REGISTRATION CONFIRMATION CODE WITH ANYONE ELSE.
ALTHOUGH THE CODE ENABLES SUBMISSION OF UP TO THREE PAPERS, IT CAN BE USED ONLY ONCE, BY YOU, TO CREATE ONE AUTHOR ACCOUNT FOR THESE SUBMISSIONS. The organizers of IEEE GLOBECOM 2010 as well as our attendees expect accepted papers to be presented at the conference. IEEE reserves the right to exclude a paper from distribution after the conference (e.g., removal from IEEE Xplore) if the paper is not presented at the conference.
VISA INSTRUCTIONS AND ASSISTANCE
Do not delay in making VISA arrangements for entry into the United States if needed. Such arrangements are the responsibility of authors and other participants and may take up to a few months. For further information, please go to:
http://www.comsoc.org/confs/globecom/2009/ and click on VISA ASSISTANCE.
PAPER SUBMISSION
Your paper must be received by Friday14 August 2009 (noon EDT) for it to be in the proceedings.
If you are registering by fax, please allow 3 working days to receive your Attendee ref #.
For paper submission, go to
http://www.ieee.org/web/publications/pubservices/confpub/glo2009/index.html
You will need the following to upload your source file.
Conference ID: Use glo2009 for this conference.
Your registration code: given after you completed your registration
Your EDAS paper ID number (not your EDAS author account number)
If you experience technical problems uploading your paper, email IEEE eXpress at e.aubrey@ieee.org
SUBMIT YOUR COPYRIGHT TRANSFER
After you upload your final paper and approve the PDF, a Submit Copyright link will appear in your IEEE eXpress account. This enables you to complete the IEEE e(electronic) Copyright form. When you receive our confirmation email after completing the electronic form (by selecting Submit), you will not need to fax or mail a paper copyright form.
CRITICAL: You must upload the final version of your source file and complete the copyright transfer no later than Friday 14 August, 2009 noon EDT. If you fail to comply, the paper will be dropped from the program.
NO EXTENSIONS WILL BE GRANTED BEYOND THE DEADLINE.
REPRINTS PAGES
If you wish to purchase over length reprints pages of your paper, please see
http://www.ieee.org/web/publications/reprints/
OVER LENGTH PAGES
If you have not already paid with your registration, you can contact globecom09reg@ieee.org and ask that your over length pages fees be added to the credit card you used for your registration payment.
PREPARATION OF PRESENTATIONS
Poster style and lecture style presentations are two equally important and valuable methods for presenting papers at Globecom 2009.
POSTER STYLE PRESENTATIONS
I. General
a. The poster sessions will be two hours long.
b. The Authors(s) are expected to:
1. Be set up prior to the session.
2. Be present at their poster for the entire two hour session.
3. Explain their paper to the collected audience.
4. Answer questions and interact as appropriate.
5. Remove their materials promptly.
II. Setup
a. Poster boards are adjacent to the exhibit hall, a poster information table is next
to the poster boards.
b. The locations are assigned, check at the poster desk for directions to your assigned site.
c. Poster setup can begun as soon as the session before is completed.
d. Poster setup should be complete 10 minutes before the scheduled presentation.
III. Materials
a. All poster materials should be provided by the Author(s).
b. Push pins will be provided at the poster desk to attach poster materials to the back board.
c. The area for your poster materials is 8 feet (2.43 m) by 4 feet (2.22 m) with a
1 inch (2.54 cm) border.
d. There will be a small table area under the poster 30 inches (0.76 m) high and
18 inches (0.45 m) deep.
e. Please try your material layout before you arrive and make sure it fits in the
assigned space.
IV. Removal
a. All poster materials should be removed within 30 minutes of the end of the scheduled session,
be considerate, someone will be waiting to set up.
V. Suggestions for a good poster presentation
a. The title of the poster session should be displayed in large font, 36 - 60 point, to help
the audience find your paper.
b. Your main point or conclusion should be in large font if it is not covered in the title.
c. A font below 18 point is difficult for the audience to read. Try not to include any smaller print
on your presentation.
d. Avoid large sections of text in all capitals; it can be difficult to read. Use capitals and/or BOLD
to emphasize your points
e. Display the highlights of your presentation in larger font, 24 - 40. Use color to emphasize the
important points.
f. Pictures, charts and graphs are very effective when kept simple. Too much detail will obscure
the main points. Use color!
g. Information flow is most effective if it is from left to right and top to bottom.
h. Your posted materials should be as self explanatory as possible. Attract the audience's
attention and then answer detailed questions.
i. Consider that the viewers will be two to three meters away from your material and adjust the
print font, charts, graphs, and figures accordingly. The audience will not have the time or the
space to read pages of text.
j. The audience at poster sessions moves! They may want to visit several posters during the session.
If you are planning to give a presentation of your material it will probably have to be repeated
several times as the audience changes. Keep it short, hit the high points and invite questions.
k. Some visitors may be very interested in your topic and will want to monopolize your session time
with questions. This may turn away other visitors that are also interested. Recognize this as a factor
and be prepared to acknowledge all visitors.
l. If you want to interact with certain audience members later, have cards with your contact information
available.
m. The complete paper is available in the Conference Proceedings that all attendees will have.
Refer the audience to the paper for detailed information.
LECTURE STYLE PRESENTATIONS
I. General
a. Each lecture style session room will be set with an LCD projector, a microphone and a laser pointer.
Please bring your own laptop. Speaker rehearsal room with LCD projector will be available for presenters
who wish to rehearse their presentations. (Check on-site program for exact location).
b. Each lecture style presentation is allocated 20 minutes. You should spend about 17 minutes for
presentation of the problem, the background, the innovative approach, the new results and the
comparative evaluation. An additional 3 minutes should be available for discussion with the attendees.
c. The presenter should prepare a reasonable number of illustrations - transparencies or a Power Point
file, so as not to exceed the 17 minute time. Typically, one (1) illustration is presented in three (3)
minutes. Additional illustrations could be prepared to support possible answers to attendees' questions.
d. Each illustration should not be crowded by text and graphics. Too much text should be avoided:
illustrations should support the presentation; they should not be simply read by the presenter.
Graphics help in communications, are more understandable, and point out the basic ideas. Use
large fonts so they can be read without a major effort; typically 18-20 point fonts should be used.
e. Presentation should be clearly structured. Begin with a title page. The index of the presentation should
outline the presentation. The basic problem should be clearly stated, as well as the application area.
Background and previous work should be summarized to provide a prospective for the results presented
in the paper. The innovative approach should be clearly stated. The application of the approach to the
application problem should be described, by pointing out the main features and characteristics, the
problems and the solutions. The results should be clearly outlined and evaluated. Appropriate comparisons
with previous results should be presented. Conclusions should summarize the work performed and point
out the main innovation and results. Future work and developments could also be sketched.
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